PAC Executive Responsibilities

Interested in becoming an Executive member of the PAC?  

Here is a brief description of the responsibilties for the excutive team.   

DUTIES OF EXECUTIVE

Co-Chairs

  • convene and preside at all membership, special and executive meetings;
  • in consultation with the school staff and administration, ensure that an agenda is prepared and presented;
  • take such actions or ensure that such actions are taken by others to achieve the objectives and purpose of the Council;
  • speak on behalf of the Council;
  • consult with Council members;
  • establish committees where authorized to do so by the Executive or membership;
  • be a signing officer;
  • report on Council activities between meetings at meetings; and
  • ensure that Council activities are aimed at achieving the purposes set out in the constitution.

Secretary

  • will record the minutes of the membership, special and Executive meetings;
  • will issue and receive correspondence on behalf of the organization;
  • file minutes of all meetings;
  • prepare and maintain other documentation as requested by the membership or executive;
  • may be a signing officer;
  • and will keep an accurate copy of the constitution and bylaws, and make copies available to members upon request.

Treasurer

  • will ensure all funds of the Council are properly accounted for;
  • will disburse funds as authorized by the membership or executive;
  • will ensure that proper financial records and books of account are maintained;
  • make financial records and books of accounts available to members upon request;
  • will be responsible for and report monthly on the accounts of the Council;
  • will be one of the signing officers;
  • will prepare a written year end financial report for the Annual General Meeting; and
  • with the assistance of the executive, draft an annual budget